Executive Assistant - Ryan Seacrest Foundation

Job Title: Executive Assistant 
Reports To: Senior Vice President, Operations & Communications
Location: Nashville, TN (in-office position) 
Compensation: $22.00/hr. - $25.00/hr.

Job Responsibilities/Duties:

• Provide administrative support to the Senior Vice President, Operations & Communications and Executive Director/CEO with duties including answering phones, scheduling/calendar management, organizing travel and itineraries, as well as answering general Foundation inquiries and forwarding on to appropriate parties.
• Log new accounts, contacts and notes in Salesforce CRM for the executive leadership team.
• Run general/pre-built reports in Salesforce CRM for RSF staff.
• Execute quarterly data health checks in Salesforce, under the supervision of the Creative Manager.
• Maintain active hospital partner rosters.
• Maintain and respond to the Foundation’s general contact email inbox, providing timely and professional communication.
• Expense / invoice processing responsibilities including monthly AMEX, expense reimbursement, check deposits and receipt organization.
• Support all executive staff with Foundation events, including studio openings, internal board meetings and summits.
• Assist with internal/external meeting preparation including conference room and audio-visual setup. Help prep all corresponding collateral materials and agendas. Take detailed minutes
• Initial point of contact to maintain all office technical support (IT, phones, internet service), working with IT contractor support to assist, when necessary.
• Office Management duties including working with Building Management to fix office related issues, stocking business + kitchen supplies, along with maintaining storage closet organization.
• Assist with the ordering and inventory management of swag and promotional items.
• Other duties and special projects as assigned.

Required/Preferred Skills & Experience: 

• 2+ years’ experience as an administrative assistant.
• Ability to work in a fast-paced environment.
• Strong organizational skills and the ability to pay close attention to detail while handling multiple, simultaneous projects under deadline pressure with exceptional follow-through.
• Exceptional analytical, written, and verbal communication skills
• Strong proficiency in MS Office, including Excel & Word (mail merges), preferably some level of experience with Canva
• Experience working with Salesforce or another equivalent CRM tool.
• Must be a self-starter, take the initiative, and be assertive in anticipating the needs of an Executive.
• Bachelor’s degree

About the Ryan Seacrest Foundation:

The Ryan Seacrest Foundation (RSF) is a non-profit dedicated to inspiring pediatric patients through entertainment and education-focused initiatives. RSF’s primary initiative is to build broadcast media centers — Seacrest Studios — within pediatric hospitals for patients to explore the creative realms of radio, television, and new media. Founded in 2009, RSF currently has Seacrest Studios at hospitals in Atlanta, Boston, Charlotte, Cincinnati, Dallas, Denver, Memphis, Nashville, Orange County, Orlando, Washington D.C, Queens, and Salt Lake City. New studios are scheduled to open at Nicklaus Children’s Hospital (Miami, FL) in 2025 and Manning Family Children’s (New Orleans, LA) in 2026. For more information, visit www.ryanseacrestfoundation.org. 

To apply:
Interested parties are to send resume, cover letter and salary requirements to careers@ryanseacrestfoundation.org

The Ryan Seacrest Foundation is an Equal Opportunity Employer.