Executive Assistant - Ryan Seacrest Foundation

Ryan Seacrest Foundation HQ
Nashville, TN

Ryan Seacrest Foundation
Job Title: Executive Assistant  
Reports To: Senior Vice President, Operations
Location: Nashville, TN (in-office position)

Job Responsibilities/Duties:

  • Provide administrative support to the Senior Vice President, Operations and Executive Director/CEO with duties including answering phones, scheduling/calendar management, organizing travel and itineraries, as well as answering general Foundation inquiries and forwarding on to appropriate parties.
  • Assist with Salesforce CRM database maintenance, including understanding what it tracks, general data entry and how it is organized.
  • Maintain active hospital partner rosters.
  • Assist with both monetary and in-kind donation receipts and send thank you letters.
  • Organize, track, and distribute, In-kind donations.   
  • Expense / invoice processing responsibilities including monthly AMEX, expense reimbursement, check deposits and receipt organization.
  • Support all executive staff with planning Foundation events, including studio openings, internal board meetings and summits.
  • Assist with internal/external meeting preparation including conference room and audio-visual setup. Help prep all corresponding collateral materials and agendas. Take detailed minutes notes.
  • Initial point of contact to maintain all office technical support (IT, phones, internet service), working with IT contractor support to assist, when necessary.
  • Assisting with the intake of technical support related issues and equipment requests from Seacrest Studio locations and forwarding to contracted support engineer.
  • Office Management duties including working with Building Management to fix office related issues, stocking business + kitchen supplies, along with maintaining storage closet organization.
  • Assisting with paperwork related to the registration for tax exemptions.
  • Other duties and special projects as assigned.

Required/Preferred Skills & Experience:

  • 2+ years experience as an administrative assistant.
  • Ability to work in a fast-paced environment.
  • Strong organizational skills and the ability to pay close attention to detail while handling multiple, simultaneous projects under deadline pressure with exceptional follow-through.
  • Exceptional analytical, written, and verbal communication skills
  • Strong proficiency in MS Office, including Excel & PowerPoint required, preferably some level of experience with Canva and/or Adobe Creative Suite.
  • Experience working with Salesforce or another equivalent CRM tool.
  • Must be a self-starter, take the initiative, and be assertive in anticipating the needs of an Executive.
  • Bachelors Degree

About the Ryan Seacrest Foundation:

The Ryan Seacrest Foundation (RSF) is a non-profit dedicated to inspiring pediatric patients through entertainment and education-focused initiatives. RSF’s primary initiative is to build broadcast media centers — Seacrest Studios — within pediatric hospitals for patients to explore the creative realms of radio, television, and new media. Founded in 2009, RSF currently has Seacrest Studios at hospitals in Atlanta, Boston, Charlotte, Cincinnati, Dallas, Denver, Memphis, Nashville, Orange County, Orlando, Washington D.C, Queens, and Salt Lake City. New studios are scheduled to open at Nicklaus Children’s Hospital (Miami, FL) in 2025 and Manning Family Children’s (New Orleans, LA) in 2026. For more information, visit www.ryanseacrestfoundation.org.

To apply:

Interested parties are to send resume, cover letter and salary requirements to careers@ryanseacrestfoundation.org

The Ryan Seacrest Foundation is an Equal Opportunity Employer.

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