Program Coordinator - Ryan Seacrest Foundation

Job Title: Program Coordinator
Reports To: Senior Vice President, Operations & Communications
Location: Nashville, TN (in-office position)
Compensation: $25.00 - $27.00/hour (non-exempt)

Essential Functions and Responsibilities: 

Executive Leadership Support

• Provide support to the Senior Vice President, Operations & Communication and Executive Director/CEO including phone coverage, calendar management, travel coordination and itinerary preparation.
• Support executive staff with Foundation events including studio openings, board meetings and summits.
• Prepare meeting materials and agendas and take detailed meeting minutes.
• Assist with annual non-profit registrations and hospital survey collections.

Office Coordination

• Serve as the initial point of contact for office technical support including IT, phones and internet services, coordinating with external IT contractors as needed.
• Manage office operations by working with building management to resolve facility issues.
• Stock and maintain business and kitchen supplies and keep storage areas organized.
• Process expenses and invoices including monthly AMEX reconciliation, expense reimbursements, check deposits, purchases and receipt organization.
• Assist with ordering and inventory management of swag and promotional items.
• Support internal and external meeting logistics including conference room setup and audio-visual coordination.
• Coordinate car service for staff and talent travel with Empire CLS.

Social Media/MarComm

• Respond to general Foundation inquiries and route communications to appropriate staff.
• Assist Creative Manager with social media analysis, post creative, captioning and content organization.

CRM/Data Management

• Log new accounts, contacts and notes in Salesforce for executive leadership.
• Run general and pre-built Salesforce reports for staff.
• Conduct quarterly Salesforce data health checks under the supervision of the Creative Manager.
• Maintain active hospital partner rosters.

Required/Preferred Skills and Experience: 

• 2+ years’ experience in administrative or coordinator work.
• Ability to work in a fast-paced environment.
• Strong organizational skills and the ability to pay close attention to detail while handling multiple, simultaneous projects under deadline pressure with exceptional follow-through.
• Exceptional analytical, written, and verbal communication skills.
• Strong proficiency in MS Office, including Excel & Word (mail merges), Canva.
• Experience with key social media platforms (X, Facebook, Instagram, LinkedIn), including writing captions, designing videos and working with scheduling software.
• Experience working with Salesforce or another equivalent CRM tool.
• Must be a self-starter, take the initiative, and be assertive in anticipating the needs of an Executive.
• Bachelor’s degree

About the Ryan Seacrest Foundation: 

The Ryan Seacrest Foundation (RSF) is a non-profit dedicated to inspiring pediatric patients through entertainment and education-focused initiatives. RSF’s primary initiative is to build broadcast media centers — Seacrest Studios — within pediatric hospitals for patients to explore the creative realms of radio, television, and new media. Founded in 2009, RSF currently has Seacrest Studios at hospitals in Atlanta, Boston, Charlotte, Cincinnati, Dallas, Denver, Memphis, Nashville, Orange County, CA, Orlando, Washington D.C, Queens (NYC), Salt Lake City and Miami. A new studio is scheduled to open in Manning Family Children’s (New Orleans, LA) in 2026. For more information, visit www.ryanseacrestfoundation.org.

The Ryan Seacrest Foundation is an Equal Opportunity Employer.

To apply:
Interested parties are to send resume, cover letter and salary requirements to [email protected]