Talent Coordinator - Ryan Seacrest Foundation

Job Title: Talent Coordinator
Reports to: Manager, Entertainment Relations & Engagement
Location: Nashville, TN
Employment Type: Full-Time
Compensation: $27.00/hr. - $30.00/hr.

Job Summary:

The Ryan Seacrest Foundation (RSF) is seeking a dedicated and dynamic Talent Coordinator to join our Nashville-based team. This full-time role offers a unique opportunity to support our Manager of Entertainment Relations and Engagement, contributing directly to RSF’s mission of inspiring pediatric patients through entertainment and education-focused initiatives. The ideal candidate is detail-oriented, proactive, and passionate about relationship-building, with a strong interest in talent engagement and project management.

Key Responsibilities

• Collaborate closely with the RSF Manager of Entertainment Relations and Engagement to research and identify new talent opportunities and industry partnerships.
• Assist in prepping and cross-checking tour schedules and studio locations to streamline outreach and booking efforts. Provide updates to studio teams, as needed, to internal booking calendar.
• Serve as the main point of contact for coordinating visits from national touring groups (e.g., Harlem Globetrotters, Disney on Ice, Monster Jam).
• Schedule and manage talent visit calendar appointments in coordination with internal PR and studio teams.
• Oversee visit logistics, including communication with studio and talent teams, content approvals, and donation coordination.
• Gather post-visit feedback and add any pertinent information into Salesforce CRM.
• Assist with stewardship initiatives such as thank-you gifts and celebration cards for key talent relationships.
• Act as the primary liaison for asset distribution and approval processes following talent visits
• Collaborate with the RSF Creative Manager to plan, coordinate, and schedule celebrity content across social media platforms
• Track all talent visits, in-kind donations and notes in Salesforce, ensuring accurate CRM data management.
• Assist the RSF Manager of Entertainment Relations and Engagement with preparing documents and presentations for the Industry Advisor committee and additional offsite meetings with key stakeholders.
• Collect and document impact stories following talent visits to Seacrest Studios by liaising between the studio and talent teams for annual report.
• Provide support on special events and projects, including studio openings, summits, and fundraisers.

Qualifications:

• Bachelor’s degree or equivalent experience in nonprofit management, communications, public relations, or a related field.
• 3+ years of experience, preferably in a logistics forward / talent interfacing position (i.e. talent agency, artist management, PR firm, record label etc.)
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities with attention to detail.
• Comfortable working in a collaborative, fast-paced environment.
• Familiarity with CRM systems, particularly Salesforce, is a plus.
• Passion for youth empowerment, creative media, and the mission of RSF.

About the Ryan Seacrest Foundation:

RSF is a nonprofit organization dedicated to inspiring pediatric patients through entertainment and education initiatives. We build broadcast media centers, called Seacrest Studios, within pediatric hospitals for patients to explore the creative realms of radio, television, and new media. Through our programming and partnerships, we aim to uplift patients and create memorable experiences that support their healing journey.

To apply:
Interested parties are to send resume, cover letter and salary requirements to [email protected]

The Ryan Seacrest Foundation is an Equal Opportunity Employer.